Operational Risk Management Department - Business Management Associate/AVP

Introduction Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business. Overview The incumbent will support the efficient and effective operations of the Operational Risk Management Department. Responsibilities Including but not limited to: Expense Budget Management: Assist in the planning and management of the departmental annual expense budget, including categories such as consulting fees, consultant fees, legal expenses, training costs,  IT fixed assets expenses, department activity fee and etc. Ensure accurate budget forecasting, meticulous expense tracking, and thorough variance analysis. Oversee the budget execution status, diligently monitoring allocations and expenditures to maintain strict financial discipline. Facilitate procurement processes by reviewing purchasing requests and ensuring strict adherence to established budget constraints. Centralize the processing of invoice payment requests, ensuring timely and accurate submissions. People Management Support: Manage the New Hire/Termination Checklist updates, ensuring seamless and compliant onboarding and offboarding processes for department personnel. Conduct monthly attendance checks, meticulously tracking and verifying staff attendance for compliance and reporting purposes. Maintain the departmental organizational chart, conduct insightful staffing analysis, and coordinate the annual skill assessment process. Manage the end-to-end consultant lifecycle, including Consultant New Hire Application approval requests, timesheet approvals, invoice payments, and Consultant Performance Evaluation Reports. Coordinate Consultant contract renewals and provide comprehensive support for consultant onboarding and offboarding procedures. Manage other relevant consultant-related paperwork, such as open requests, interview reports, and Statements of Work (SOWs). Prepare departmental staffing reports, providing insights into team composition and resource allocation. Training Management: Conduct training needs assessments, at multiple levels of analyses, including but not limited to: the department level for its professional areas and the individual employee level to support its talent development; Submit, implement, and monitor execution of the annual training plan; Ensure the annual training plan covers legally required topics under the department/branch’s expertise Ensure the employees and consultants’ timely completion on all relevant mandatory training programs Submit training request per program with supporting documents, review and approve training requests, reports and expense reimbursement within the limits of authority Follow up with missing attendees, if any, of its initiated mandatory training programs Submit required training records to HRD in a timely manner and ensure the documents’ completeness and accuracy Risk Reporting: Compile comprehensive risk management reports summarizing key departmental activities, achievements, and critical operational updates for management review. Compile and/or translate various Risk Management reports, including Key Initiative Implementation Status Reports, Major Event Reports and Head Office Reports, ensuring accuracy and timely delivery. Business Continuity Coordination: Acting as the ORD-BCM team’s main departmental point of contact for all business as usual (“BAU”) business continuity related matters Promoting awareness of business continuity within their department Updating relevant BCM documentation at minimum annually or every time there is a significant change within the department Coordinating department participation in BCM exercises Record Coordination: Assisting the Department Head in implementing record management practices, including all aspects of adherence to the requirements in the Policy, the Retention Procedure, the Record Retention Schedule, and related procedures, Providing expertise on records management issues and for coordinating the implementation of active records systems and Record Retention Schedule Determining whether the addition of a new record type on the Retention Schedule is appropriate, when an Employee determines that Bank records under their control are not included on the RRS, and have a business or regulatory record-keeping requirement, Addressing questions that arise and issue escalation, if applicable Working with the Department Head to safeguard records following the Record Retention Schedule. ABAC Points of Contact: Assist the Department Head in identifying ABAC Sensitive Parties, ABAC Related Transactions, and ABAC Sensitive Activities in consultation and coordination, as necessary, with the ABAC Manager and LGO. Assist the Department Head in identifying and reviewing accounts, expenditures, and disbursements to be incurred by Covered Persons and Third Parties acting on behalf of the Bank, relating in any way to, or for the benefit of, ABAC Sensitive Parties. Assist the Department Head in obtaining, and be responsible for obtaining, required approvals and authorizations for all ABAC Related Transactions and ABAC Sensitive Activities. Escalate all questions or concerns regarding compliance with the ABAC Policy and this Procedure to the ABAC Officer, ABAC Manager, and/or LGO, as appropriate. Assist the Department Head in maintaining open and direct communications with ABAC Sensitive Third Parties regarding Bank transactions and activities involving in any way ABAC Sensitive Third Parties. Assist the Department Head in implementing and executing risk-based internal controls and any