Grant Accounting Manager - CSS

Overview The Grant Accounting Manager for Community Support Services (CSS) will work closely with CSS Finance and Accounting leadership to ensure all accounting and administrative processes are in compliance with Association Services and Leadership (ASL), Funder, and Regulatory requirements. This position is responsible for the creation of monthly Journal Entries, including reoccurring allocations, accruals, and transaction corrections. This position will monitor and reconcile all items posted to the General Ledger against submitted documentation and ensure that expenses and revenues post to the correct natural account. This position is directly responsible for ensuring all branch CSS Accounts Payable transactions are processed in both timely and accurately. The Grant Accounting Manager - CSS will be responsible for the supervision of the accounting team. Additionally, this position will provide oversight of quality assurance within both the accounts payable functions and journal entries.  Learn more about YMCA Community Support Services programs CLICK HERE  For more on Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)  SCHEDULE: M-F Standard 8 a.m. - 5 p.m (flexible hours) WORK DESIGNATION:  Remote (must work within San Diego County Region) In-person trainings 1-2 times a month Please note that the work designation may change based on business needs. Responsibilities Supervise and motivate accounting staff to achieve departmental goals, encompassing recruitment, training, management, coaching, performance management, workflow oversight, and fostering staff development and recognition, while also assisting with daily/monthly tasks and projects   Oversee comprehensive accounting procedures, encompassing accounts payable management, cash handling, cash advance, petty cash, expense report processing, and ensuring the prompt settlement of vendor invoices and expense vouchers while maintaining accurate records and control reports   Ensures adherence to YMCA policies, procedures, and financial reporting requirements while providing ongoing communication with ASL to ensure compliance with all accounting functions   Generate and submit complex monthly adjusting Journal Entries, accompanied by all necessary supporting documentation, for final approval   Oversee and facilitate continuous training sessions for direct reports and branch staff, covering accounting and administrative procedures and processes, including, but not limited to, invoice coding, expense report documentation, and Independent Contractor paperwork. Verify the accuracy of all Journal Entries and Accounts Payable postings in the General Ledger, and perform necessary GL reconciliation and research   Conduct End of Days (EODs) for the designated region, compile month-end packets, audit petty cash submissions, monitor cash hand receipts, and routinely perform quality assurance checks on Accounts Payable processes   Oversees and monitors the accounts payable function for all branches within the region   Oversee the quality assurance of both accounts payable functions and journal entries   Supervise the compilation and consolidation of all audit and claim-related backup documentation   Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing   Participate in and attend all required staff meetings, trainings, YMCA staff development events and appropriate agency-wide committees  TRAVEL REQUIREMENTS:  Must have access to reliable transportation to travel throughout San Diego County  SUPERVISORY RESPONSIBILITIES:  Accounts Payable Clerk, Junior Grant Accountant - CSS  Qualifications Bachelor's degree in Accounting, Business, or a related field, or equivalent work experience required   Minimum five years of administration, accounting, or finance work experience required   1 to 3 years of supervisory or management experience required   CMA certification preferred Experience using Power Query, Power Pivot and  Office Scripts preferred Accounting/GAAP knowledge required, with Non-Profit experience a plus   Experience working in an accounting environment involving compliance with specific governmental regulations preferred   Advanced knowledge of Microsoft Office Suite, with an emphasis on Excel, Word and PowerPoint   Working knowledge of Kronos, NetSuite and Adaptive is strongly preferred  JOB COMPETENCIES: Effective communication skills, both internally with staff, peers, and management, as well as externally with clients, regulators, and community partners   Proficiency in analytical skills, particularly in assessing organizational processes for efficiency and policy compliance, with the ability to recommend and implement necessary changes   Excellent interpersonal, presentation, written and oral communication skills   High proficiency in organization, planning, communication, and administrative procedure implementation   Outstanding critical thinking and troubleshooting skills with a keen attention to detail   Ability to work in a very diverse setting with people of all backgrounds, cultures, and orientation   Must be able to work independently and collaboratively as part of a team   Ability to establish and maintain working relationships with staff and community partners   Demonstrate initiative, resourcefulness and problem-solving skills   Ability to handle confidential information responsibly   Must be self-aware, flexible, adaptable and teachable   Strong prioritization skills to meet established deadlines   Ability to work effectively with others in alignment with the YMCA 4 Core Values; Models the 4 Core Values in all aspects of position responsibilities  PRE-HIRE CONTINGENCIES: Licensing, state law and our funders require that applicants of critical positions within Community Support Services be fingerprinted, prior to reporting