Executive Assistant/HR Designee

POSITION:   Executive Assistant/HR Designee   DEPARTMENT:   Human Resources    REPORTS TO:   General Manager    FLSA STATUS:   Salaried, Exempt    LOCATION:   SNHU Arena-Manchester, NH    LEGENDS GLOBAL    Legends Global is the premier partner   to   the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.   The Legends   Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team.   Sound   like a winning formula for you? Join us!   THE  ROLE The Executive Assistant / HR Designee   plays a critical role as an operational partner, combining high-level administrative support with ownership of key human resources functions.    Administrative Support   Provide high-level administrative support to leadership, including calendar management, meeting coordination, and correspondence   Coordinate meetings, including   logistics , materials, and follow-up   Support internal and external communications and document preparation   Assist   with marketing-related administrative tasks, including coordination of materials and project support   Oversee general office operations, including   ordering   supplies, equipment   maintenance , and workspace   organization   Support customer service inquiries and responses   Coordinate with IT providers for troubleshooting and scheduling support   Reads and routes incoming mail. Locates and attaches   appropriate file   to correspondence to be answered by Director or Manager    Assists   with customer service inquiries and responses. Composes and   types   routine correspondence    Organizes and   maintains   file system and files, correspondence, and other records    Helps with VIP and Premium ticket requests and   assists   with fulfillment    Assisting   with scheduling and making appointments    Greets scheduled visitors & vendors and directs to   appropriate area   or person    Conducts research and compiles and   types   statistical reports. Completes monthly facility reports    Other duties assigned   Human Resources Responsibilities    Ensure compliance with Legends Global HR policies and all applicable federal and New Hampshire employment regulations   Administer HR policies, procedures, and programs for all facility personnel   Manage full-cycle recruiting, including job postings, interviewing, hiring, and onboarding   Coordinate and conduct new employee orientations   Maintain employee records, including benefits participation, personnel changes, and reporting data   Administer benefits programs (health, dental, vision, life, disability, leave programs, COBRA, and FMLA)   Support performance management processes, including reviews and salary administration   Provide guidance to management on employee relations matters and escalate issues as appropriate   Coordinate or deliver training for managers and employees, including compliance and customer service programs   Prepare separation documentation, conduct exit interviews, and track turnover trends   Investigate workplace incidents and prepare reports for insurance carriers   Assist   with biweekly payroll processing, ensuring accuracy and   timely   submission   Additional Responsibilities   Support overall HR and administrative operations and team coordination   Collaborate with leadership and cross-functional teams to achieve business and operational goals   Assist   with reporting, special projects, and other duties as assigned   Proactively   identify   areas where   additional   support is needed and step in as   required   Provide administrative and operational support during event days and high-volume periods   Assist   leadership and team operations in a fast-paced, dynamic environment   SUPERVISORY RESPONSIBILITIES   There are no supervisory responsibilities in this role.    QUALIFICATIONS    To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge,    skill, and/or ability   required . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.    EDUCATION AND/OR EXPERIENCE        High school diploma or equivalent required; associate’s or   bachelor’s degree in Business Administration   or a related field preferred   2+ years of administrative and/or HR experience preferred (internships and part-time experience considered)   Experience in customer service, hospitality, or office environments is a plus   SKILLS AND ABILITIES   Strong organizational skills with the ability to manage multiple priorities   Ability to work effectively in a fast-paced, high-pressure environment   Excellent communication, problem-solving, and customer service skills   Proficiency   with office equipment and willingness to adopt   new technologies   Ability to work a flexible schedule, including evenings, weekends, and holidays as needed   Proficiency   in Microsoft Word, Excel, and PowerPoint; experience with HRIS platforms (e.g., Workday, ADP) and tools like Canva is a plus