Director of Admin Operations (OBGYN)

Position Summary This position leads and oversees the operational, financial, regulatory and business activities of a large unit, Department of OBGYN in the College of Medicine Peoria. This includes: financial analysis and strategy related to medical service, health maintenance, and procurement programs; human resource and facilities management; business development, marketing and public relations; contract negotiations; interfacing and ensuring compliance with granting organizations, regulatory agencies, university policies and procedures. Represents Department Chair on campus/university committees. Duties Responsibilities Financial Management / Business Development Develop the annual budget, including providing monthly financial reporting and forecasting, cash flow management, capital spending, and expenditures review and approval. Develop strategic plans, annual goals and objectives, and administrative direction for the unit. Identify new business opportunities by analyzing and presenting financial data for the development of new services, procedures, and costs. Oversee the operational payment structure, monitor payments and patient billing as outlined in contracts, and ensure compliance with insurance companies. Lead departmental marketing efforts by developing and implementing a marketing plan and measuring and reporting results. Create, implement, and monitor departmental strategic plan. Operations Management Oversee maintenance, repair, remodeling and equipment purchases by identifying needs, planning, budgeting, and reviewing contracts as needed. Manage off-site practices by negotiating the terms for revenue generating contracts, monitoring and renegotiating leases. Maintain and report space utilization inventory. Direct all day-to-day administrative activities. Grants Management Responsible for oversight of grant activities. Ensure research aims are met; ensure compliance Manage grant activities (pre and post award, extramural) including review and submission of grant and contract proposals; creates and maintains documentation of expenditures, reports, proposal submissions and awards. Human Resources Recruit, select, evaluate, and train administrative staff. Oversee and direct recruitment activities of facility, physicians, and staff with assistance of appropriate management staff. Ensure appropriate credentials are received as needed. Manage and train unit HR staff. Develop and monitor compensation plans, income guarantees and productivity incentives. Performs other related duties and participate in special projects as assigned. Additional Responsibilities This job description reflects the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Nothing restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Perform other related duties and participate in special projects as assigned.