Administrative Assistant, Talent Acquisition

Company Overview At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future. Department Overview Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications – on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments. With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data. Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc. Job Description Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “ Keeping Our Heroes Connected ”? THE OPPORTUNITY  Silvus is seeking a highly organized, detail-oriented, and proactive Administrative Assistant, Talent Acquisition to join our Talent Acquisition team. This entry-level role is perfect for someone looking to begin a career in the field of Recruiting. The successful individual in this role provides crucial administrative and operational support, ensuring a seamless experience for our Recruiting team, hiring managers, and candidates. This position reports to the Senior Talent Acquisition Specialist with dotted line reporting to the Senior Technical Recruiter and is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA , working on a hybrid schedule.  A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays. The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion. ROLE AND RESPONSIBILITIES Onsite Interview Support: Support Recruiting Coordinators with greeting candidates arriving for interviews, guiding them through the office, and supporting the interview panel as needed.  Visitor Requests: Coordinate with the front desk and facilities security team by submitting visitor request forms in a timely manner. Candidate Lunches: Assist with ordering, setting up, and managing logistics for candidate lunches during extended or full-day interview panels. ATS Updates: Assist with maintaining and updating candidate profiles, statuses, and notes within the Applicant Tracking System (ATS). Documentation Templates: Migrate older documents, notes, or job descriptions into updated, proper branded templates. Document Creation: Assist with documenting and formatting standard operational procedures, guidelines, and workflows for the Recruiting team.  Job Postings: Post open positions to the Silvus Technologies Careers page and to external job boards (like LinkedIn or Indeed), ensuring all listings are active and properly formatted. Expense Reimbursements: Assist candidates with submitting their travel or lunch expense receipts to the Finance team for reimbursement. Partnership with Human Resources: Work closely with the Human Resources team to secure necessary approvals and proactively follow up on any open-ended items to ensure forward movement on requisitions. Travel: Occasional travel to support the Talent Acquisition team at local recruiting events. Perform other related duties of which the above are representative. REQUIRED QUALIFICATIONS High School Diploma or GED. Experience in a professional office setting which includes internships or administrative experiences. Must have experience with Google Workspace (Gmail, Sheets, Docs) and Microsoft Office.  Effective oral and written communication skills. Strong attention to detail with the ability to manage multiple small tasks simultaneously without letting things slip through the cracks. Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts. All employment is contingent upon the successful clearance of a background check and drug test. PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES Willingness to quickly learn recruiting software/ATS platforms. Ability to handle sensitive and confidential candidate information with care. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS Office environment. College campuses for career fairs/recruiting events. Ability to lift up to 20 lbs. COMPENSATION: $25 / hourly #silvuscareers Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen).  Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job po